As a Scheduling and Administration Coordinator reporting to the Property Operations Manager, you will be responsible for scheduling all Planned Preventative Maintenance (PMs) and Planned Corrective Maintenance (CMs) across the Property Operations team.

This role also covers end-to-end administration and coordination of systems and internal processes, including rosters, inventory, communications, procurement, and invoicing, to ensure all maintenance activities are delivered effectively, aligned to priority, asset criticality, and operational plans.

A few of your responsibilities

• Coordinate purchase orders and inventory procurement for scheduled works
• Process invoices accurately and on time
• Close out scheduled work orders in Maximo in a timely manner
• Manage Maximo backlog ageing reports
• Collaborate with management on team rosters and work schedules
• Work with Engineering Systems & Planning to ensure asset life plans are delivered to schedule
• Coordinate maintenance activities across departments to align with operations
• Manage creation, review, and administration of work orders in Maximo to ensure accurate daily scheduling

What are we looking for

• Previous scheduling experience in maintenance or similar environment
• Certificate III in Business Administration or related discipline
• Strong coordination and organisational skills
• Proven ability in accurate and timely reporting
• Understanding of hotel and hospitality operations

About You

You’re a highly organised and detail-oriented coordinator who thrives in a fast-paced, operational environment. With strong scheduling and administration experience, you’re confident managing competing priorities while ensuring accuracy and efficiency across all tasks.

You bring a proactive, solutions-focused mindset and enjoy working collaboratively with both operational teams and stakeholders to keep things running smoothly.

What can we offer you:

• Complimentary meal on site every day including hot meals, sandwich bar and more
• Uniform laundered and ready for you daily on property
• Discounted parking + other transport options
• Up to 30% discounts across award winning restaurants and accommodation
• Lifestyle discounts including gym memberships, retail discounts and dry-cleaning services
• Diversity & Inclusion areas of focus including Multicultural, Gender, Aboriginal & Torres Strait islander and LGBTQI+
• Endless career growth and opportunities to learn and develop your career

Please be aware that eligibility checks are required as part of the recruitment process and ongoing employment for this position.

Our culture

At The Star, we are committed to creating a diverse, equitable and inclusive workplace that we know will contribute to exceptional experiences for our guests, a great place to work for our team members and positive outcomes for our communities. We believe in authenticity that embodies our Company values = Build Memorable Connections, Own It, Lead with Integrity, and Take Good Care.

We welcome applications from all cultures, ages, religions, genders, LGBTQI+ people, Australia’s First Nations Peoples, and people with disabilities. We recognise the distinctive challenges that trans and gender-diverse applicants may encounter during the recruitment process.  We offer a range of flexible working options for team members to find a balance between work and life that’s right for them and their unique well-being needs.

The Star was awarded WGEA Employer of Citation for Gender Equality (2022-24) and has been recognised as a 2024 GOLD Employer by the Australian Workplace Equality Index (AWEI), which evaluates LGBTQI+ inclusiveness in the workplace. 

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